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Archives for October 2019

Brief History of Cannabis

Cannabis Banking

Once upon a time in the U.S. cannabis was not legal or illegal, it was somewhat under the radar, until in 1911 Massachusetts became the first state to prohibit its use.  Several other states enacted similar bans until finally in 1937 the Federal Government enacted the Marihuana Tax Act which imposed a tax on the sale of hemp.  It was a roundabout way to regulate the drug but it may have been a lobbying effort by the likes of Andrew Mellon and Randolf Hearst to limit the size of the hemp industry, which was in direct competition as a natural fiber producer with their own production of paper using timber.

It wasn’t until 1970, though, that the Controlled Substances Act was enacted listing marijuana a Schedule I drug.

The definition of a Schedule I drug:

  1. The drug or other substance has a high potential for abuse.
  2. The drug or other substance has no currently accepted medical use in treatment in the United States.
  3. There is a lack of accepted safety for use of the drug or other substance under medical supervision.

Almost immediately there was public pushback with several states moving to decriminalize marijuana.  In 1996 California became the first state to legalize cannabis for medical use.

That was an important moment in cannabis time.  With legalization for medical use comes production and sale which means legitimate cannabis businesses opening.

But what do you do if you are a business that is not allowed to open a bank account?  Well, you have to manage in cash.  Or find a bank that is willing to work with your business which is not so easy.  See our article on banking for cannabis industry on our website here. 

With an ever increasing acceptance of the legalization of marijuana, a recent Pew Research Center poll put approval of legal use of the substance at 62% of Americans, the question Congress is now attempting to tackle is how to facilitate industry growth.

Without a banking relationship a business can’t do things like take credit card payments from their customers, take out a loan, or pay their vendors using electronic methods.  In lieu of banking, cannabis businesses have been operating in cash, which can be dicey, and without a way to invest cash into a financial product, it has been a de facto ceiling on growth.

What the proposed SAFE Banking Act of 2019 would do is to give financial institutions and ancillary businesses that work with cannabis companies more security in conducting those banking relationships.  For instance, currently the Financial Crimes Enforcement Network (FinCEN) under the Department of Treasury which is tasked with preventing money laundering by criminals and terrorists can shut down a bank account of a customer simply if it suspects the funds in the account were derived by the cannabis industry.  And more importantly, it can deny a banking institution its FDIC coverage and/or levy a fine.  What’s more, FinCEN can go after employees of cannabis companies, denying them access to financial products like home loans and credit cards; it can target ancillary companies like insurance companies, landlords, and accounting firms that work with cannabis with closure of their bank accounts, etc.  All this leverage has been, since the events of 9/11, one of the Federal government’s big guns against terrorist organizations and organized crime, following the money, as you will, to get to the criminals.

Under Obama

But what of State’s rights and their ability to govern and make their own laws?  Well, this is certainly a tenet of our democracy, but it has put cannabis businesses and the banks that want to work with them in a sticky wicket.  As States began legalizing the use of marijuana, it became clear that there had to be a way for the Federal government not to step on State toes and allow them their own laws.  So, in 2013 U.S. Deputy Attorney General James M. Cole issued guidance (Cole Memo) on how the U.S. Attorney General’s office would/would not prosecute cannabis companies in States where use, cultivation, and distribution had been made legal.  A year later FinCEN issued guidance to banking and other financial institutions on how to conduct themselves in their relationship with the cannabis industry. (See our article on banking for the cannabis industry here for more information) 

So, all settled, right?  Not so much. 

What makes it SAFE

Congress decided that with an ever increasing number of States jumping on board, and the need to allow the industry to grow – thus provide tax revenues not only to the States but to the Federal government – they introduced the SAFE Banking Act which lays out further parameters how banking and other financial institutions and ancillary businesses can work with legitimate cannabis businesses without fear of their accounts be shut down, seized, or themselves being fined or prosecuted simply for working with the industry.

Where We Are Now

The House passed the SAFE Banking Act in September 2019.  Now the Senate needs to pass a compatible bill before it can go to the President’s desk for either signing or veto.  Even if the Senate passes their bill there is no guarantee that the President will be inclined to sign it into law.  Public opinion not withstanding, many in Washington don’t approve of legalization and/or believe that the Federal government should ways trump State’s rights.

To wit, the Trump administration rescinded the Cole Memo and there is fear that they may also rescind the FinCEN guidance as well throwing the industry back years.  The fear is that if this happens the U.S. Attorney General’s office will begin prosecutions of legitimate cannabis businesses in States where it is legal.

There have also been murmurings that the GOP in Congress is interested in opening a debate on rescheduling cannabis which is not a bad thing in itself (after all legalizing medical use gives the lie to criteria B in Schedule I), but it would probably mean putting off any vote in the Senate on the SAFE Banking Act, a vote that has yet to be scheduled as of this writing. 

In addition, critics believe that because of the reporting requirements of the Act and the obligation banks and financial institutions would find themselves under may make administrative costs untenable, costs that would certainly be passed along to the cannabis industry – already heavily weighed down by local licensing requirements and costs, and heavy local, state, and federal tax burdens – essentially making legitimate banking too expensive.

So, on the face of it the SAFE Banking Act is a step in the right direction for the industry.  But the unknowns point to a neither positive nor negative outcome, at this point, leaving the industry, financially speaking, just as it was before SAFE.

Here’s basic info for businesses filing excise taxes

Taxes

Businesses providing goods and services that are subject to excise tax must file a Form 720 quarterly to report the tax to the IRS.

What is excise tax?
Excise taxes are charged on a wide variety of goods, services and activities. The tax may be imposed at the time of:

  • Import
  • Sale by the manufacturer
  • Sale by the retailer
  • Use by the consumer

Many excise taxes go into trust funds earmarked for related capital projects, such as highway and airport improvements. Excise taxes are independent of income taxes. People pay excise taxes on things like gasoline, indoor tanning, airline tickets and tires.

Since the excise cost is usually included in the price, the seller or manufacturer is responsible for sending these tax payments to the IRS and filing Form 720.

When to file?
Businesses must file the form for each quarter of the calendar year. Here are the due dates:

  • Quarter 1 – January, February, March: Deadline = April 30
  • Quarter 2 – April, May, June: Deadline = July 31
  • Quarter 3 – July, August, September: Deadline = October 31
  • Quarter 4 – October, November, December: Deadline = January 31

If the due date for filing a return falls on a Saturday, Sunday or legal holiday, the due date is the next business day.

How to file?
While the IRS still accepts paper Forms 720, they encourage businesses to file electronically. To help excise taxpayers do this, the IRS posts the contact information on IRS.gov of all approved e-file transmitters for excise forms. Businesses can submit forms online 24 hours a day.

That said, not all excise forms can be filed electronically. Those that are available for electronic filing are:

  • Form 720, Quarterly Federal Excise Tax.
  • Form 2290, Heavy Highway Vehicle Use Tax.
  • Form 8849, Claim for Refund of Excise Taxes, Schedules 1, 2, 3, 5, 6 and 8.

When businesses file Form 720 electronically, they not only get confirmation the IRS received the form, but it reduces processing time and errors. To electronically file Form 720, business taxpayers will have to pay the provider’s fee for online submission.

LEGISLATIVE UPDATE: ASSEMBLY BILL 1529 Modification to Vape Cartridge Labeling Requirements

Vaping Updates

Assembly Bill (AB) 1529 was recently signed into law and modifies the labeling requirements for cannabis vaping products. The bill is effective immediately and does not require regulatory changes to be effective.

All vape cartridges and integrated vaping devices sold within California must be directly labeled with the Universal Symbol for cannabis. AB 1529 specifies the symbol may be engraved, affixed with a sticker or printed directly onto the cartridge; may be printed in either black or white; and must be at least one quarter inch by one quarter inch in size.

The CDPH Manufactured Cannabis Safety Branch previously established labeling requirements for the innermost container of manufactured cannabis products, including the requirement that vape cartridges be labeled with the Universal Symbol (§40403). AB 1529 adds clarity to those requirements and modifies the size and color requirements to ease burdens associated with its implementation.

This labeling requirement was established to ensure consumers are informed that the vaping product contains cannabis, even after the outer packaging is discarded. The requirement also distinguishes legal market cannabis product from cannabis vaping products that are sold by unlicensed sellers. For more information or with questions about this requirement, email us at MCSB@cdph.ca.gov or call NestEggg Cannabis Compliant Accounting & Tax.

Some taxpayers might need to amend a tax return…here’s what they should know

Tax Amendments

Taxpayers may discover an error after filing their tax return. They shouldn’t panic, they just need to correct it by filing an amended tax return.

Here are some common reasons to file an amended return:

  • Using the wrong filing status
  • Entering income incorrectly
  • Not claiming credits for which they’re eligible
  • Claiming deductions incorrectly

The IRS may correct math or clerical errors on a return and may accept returns without certain required forms or schedules. In these instances, there’s no need for taxpayers to amend the return.

Taxpayers who do need to amend their tax return might have questions about how to do so. Here are some things they should know. The taxpayer should:

  • Complete paper Form 1040-X, Amended U.S. Individual Income Tax Return. Taxpayers must file an amended return on paper even if they filed the original return electronically.
  • Mail the Form 1040-X to the IRS address listed in the form’s instructions under Where To File. Taxpayers filing Form 1040-X in response to an IRS notice should mail it to the IRS address indicated on the notice.
  • Attach copies of any forms or schedules affected by the change.
  • File a separate Form 1040-X for each tax year. Mail each tax year in a separate envelope and enter the year of the original return being amended at the top of Form 1040-X.
  • Wait – if expecting a refund – for the original tax return to be processed before filing an amended return.
  • Pay additional tax owed as soon as possible to limit interest and penalty charges.
  • File Form 1040-X to claim a refund within three years from the date they timely filed their original tax return or within two years from the date the person pays the tax – usually April 15 – whichever is later.
  • Track the status of an amended return three weeks after mailing using Where’s My Amended Return? It can take up to 16 weeks for the IRS to process an amended tax return.

Notice for CDPH-licensed cannabis manufacturers impacted by public safety power shutdowns:

Power Outages

If your business is impacted by public safety power shutdowns that result in a loss of connectivity to the California Cannabis Track-and-Trace (CCTT-Metrc) system, you may continue operations on your licensed premises, but you must maintain comprehensive records detailing inventory tracking for all activities that happen during the loss of access period; once access is restored, you must enter these inventory tracking records into the CCTT-Metrc system within three days. Licensees may not transfer any cannabis or cannabis product from the licensed premises until access has been restored.

If you lose access to CCTT-Metrc for more than 72 hours, you must report that loss of access to the California Department of Public Health. Email MCSB.CCTT@cdph.ca.gov and include the following information:

  • License number
  • Business name
  • Premises address
  • Date and time when access to the CCTT was lost
  • Cause of loss of access
  • Best point of contact for us to reach you

View the regulatory requirements for use of and loss of access to CCTT-Metrc (§40510-40517): www.cdph.ca.gov/mcsb/regulations. If you have any questions, please contact our office via email, MCSB.CCTT@cdph.ca.gov, or phone, 855-421-7887. 

Taxpayers should be on the lookout for new version of SSN scam

Tax Scam

Taxpayers should be on the lookout for new variations of tax-related scams. In the latest twist on a scam related to Social Security numbers, scammers claim to be able to suspend or cancel the victim’s SSN. It’s yet another attempt by con artists to frighten people into returning ‘robocall’ voicemails.

Scammers may mention overdue taxes in addition to threatening to cancel the person’s SSN. If taxpayers receive a call threatening to suspend their SSN for an unpaid tax bill, they should just hang up.

Make no mistake…it’s a scam.

Taxpayers should not give out sensitive information over the phone unless they are positive they know the caller is legitimate. When in doubt –hang up. Here are some telltale signs of this scam. The IRS and its authorized private collection agencies will never:

  • Call to demand immediate payment using a specific payment method such as a prepaid debit card, iTunes gift card or wire transfer. The IRS does not use these methods for tax payments.
  • Ask a taxpayer to make a payment to a person or organization other than the U.S. Treasury.
  • Threaten to immediately bring in local police or other law-enforcement groups to have the taxpayer arrested for not paying.
  • Demand taxes be paid without giving the taxpayer the opportunity to question or appeal the amount owed.

Taxpayers who don’t owe taxes and have no reason to think they do should:

  • Report the call to the Treasury Inspector General for Tax Administration.
  • Report the caller ID and callback number to the IRS by sending it to phishing@irs.gov. The taxpayer should write “IRS Phone Scam” in the subject line.
  • Report the call to the Federal Trade Commission. When reporting it, they should add “IRS Phone Scam” in the notes.

Taxpayers who owe tax or think they do should:

  • View tax account information online at IRS.gov to see the actual amount owed and review their payment options.
  • Call the number on the billing notice
  • Call the IRS at 800-829-1040.

BCC Advisory Committee meeting: report on Vaping Illness

Vaping

The CA State Dept of Health delivered a report to the BCC Advisory Committee at 10am today, so we’re sharing notes from this report:

Charity Dean, the Assistant Director of the CA Dept of Public Health, provided an update on “Vaping Related Illnesses”. The report provided some new detail but re-iterated much that is already known. Ms. Dean shared the fact that 133 confirmed cases have been identified in CA, with 3 deaths, and the vast majority of cases vape-related illness have coming from vaping illicit products — products which include THC (81%), CBD (36%), and others with nicotine added. The State Health department, along with Federal (CDC) and other state Health departments, have not located any common variable, but they’re looking at the ongoing outbreak as something “new”, given people have been vaping THC for years — “Why now? What’s new? And what changed in devices or additives?” are all questions being looked into. The CDPH is investigating different additives, but have also not ruled out toxicity by chemicals caused by heating or device-specific causes. They’ve identified not only lipid-driven cases (caused by vitamin E and other additives), but also chemical pneumonitis, caused by toxicity of chemicals inhaled.

The most important takeaway for the industry is the fact that the BCC subcommittees did not bundle the nicotine vaping epidemic among youth, or dangers of illicit THC products, together with legal THC vape products. Ms. Dean noted only a single case may have been caused by products bought from regulated sources. Ms. Dean also noted this outbreak was largely a US-issue, with few known cases in Canada and none reported internationally.

The CDPH is continuing to investigate, and until more is known, it will maintain its public advisory that all vaping is unsafe. The BCC website posts this warning: “Although CDPH regulates manufacturers of cannabis vaping products to ensure they are as safe as possible for those who choose to vape, CDPH warns that individuals put themselves at risk any time they inhale a foreign substance into their lungs. The risk of vaping now includes death. CDPH urges everyone to quit vaping altogether, no matter the substance or source.”

Marijuana Media is inviting industry to join our Lunch & Learn event on 11/6, in downtown LA, to discuss product safety, additives, heating temperatures and devices in vape products. Tickets to this event are FREE to Licensed Industry, but must be reserved in advance. Lunch will be provided. For details, and to register, please use this link: https://marijuanamedia.safechkout.net/Product-safety-register

Tax treatment for family members working in the family business, 1,2,3.

One of the advantages of someone running their own business is hiring family members. But when including family members in business operations, certain tax treatments and employment tax rules apply. Here are some facts to know when working with a spouse, parent or child.

Both spouses carrying on the trade or business

If spouses carry on a business together and share in the profits and losses, they may be partners whether or not they have a formal partnership agreement. If so, they should report income or loss from the business on Form 1065. They should not report the income on a Schedule C (Form 1040) in the name of one spouse as a sole proprietor. But, the spouses can elect not to treat the joint venture as a partnership by making a qualified joint venture election. 

Qualified joint venture

Spouses may elect treatment as a qualified joint venture instead of a partnership. A qualified joint venture conducts a trade or business where:

  • The only members are a married couple who file a joint return,
  • Both spouses materially participate in the trade or business, and
  • Both spouses elect not to be treated as a partnership.

Only businesses owned and operated by spouses as co-owners and not in the name of a state law entity, such as a limited partnership or limited liability company, are eligible for the qualified joint venture election. Find more information on joint ventures in Publication 541, Partnerships.

Spouses electing qualified joint venture status are sole proprietors for federal tax purposes. Each spouse must file a separate Schedule C to report their share of profits and losses. They don’t need an EIN unless their sole proprietorship must file excise, employment, alcohol, tobacco or firearms returns. One spouse cannot continue to use the partnership’s Employer Identification Number (EIN) for the qualified joint venture. The EIN must stay with the partnership; it’s used by the partnership for any year in which the business doesn’t meet qualified joint venture requirements.

Employment taxes

If the business has employees, either of the spouses as sole proprietors may report and pay the employment taxes. The spouse, as an employer, must have an EIN for their sole proprietorship. If the business filed or paid employment taxes for part of the year under the partnership’s EIN, the spouse may be considered the employee’s “successor employer” for purposes of figuring whether wages reached the Social Security and federal unemployment wage base limits.
 
One spouse employed by another. The wages for the services of an individual who works for their spouse are subject to income tax withholding and Social Security and Medicare taxes but not to the Federal Unemployment Tax Act (FUTA).

Child employed by parents. Payments for the services of a child under age 18 aren’t subject to Social Security and Medicare taxes, if the business is a sole proprietorship or a partnership in which each partner is a parent of the child. Payments to a child under age 21 aren’t subject to FUTA. Payments are subject to income tax withholding, regardless of the child’s age.

Payments for the services of a child are subject to income tax withholding as well as Social Security, Medicare and FUTA taxes if they work for:

  • A corporation, even if it’s controlled by the child’s parent, or
  • A partnership, even if the child’s parent is a partner, unless each partner is a parent of the child.

Parent employed by child. The wages for the services of a parent employed by their child are subject to income tax withholding and Social Security and Medicare taxes. They’re not subject to FUTA tax.

Employees complete Form W-4 so that their employer can withhold the correct federal income tax from their pay. The IRS encourages everyone to use the Tax Withholding Estimator to help them make sure they have the right amount of tax withheld from their paycheck. The estimator automatically links to Form W-4, Employee’s Withholding Allowance Certificate, which they can then fill out and submit to their employer.

No Banking for Marijuana

Safe Banking

More than half of all US states have legalized cannabis for medical use and eleven have legalized recreational use for adults.  This is a good thing for state’s bottom lines, additional tax revenue!  But bad for public safety.  Why?  Because currently most banks will not transact with a cannabis company so those businesses are left to deal in cash.  This means that when large tax or vendor bills are to be paid, they have to be paid in cash.  Carrying around large amounts of cash is always risky, and dangerous when people with nefarious intent find out.  No bank account also means no electronic transactions, for payroll, paying tax bills, paying vendors, etc.

How do other states do it?

The short answer – in secret.  States like Colorado and Washington state have used the guidance provided on February 14th, 2014 by the Department of Treasury, Financial Crimes Enforcement Network (FinCEN) which has laid out the conditions under which FinCEN will eschew the prosecution of banks that do business with the cannabis industry in their state.  There were just a few simple but important conditions banks have to adhere to:

• Prevent the distribution of marijuana to minors;

• Prevent revenue from the sale of marijuana from going to criminal enterprises, gangs, and cartels;

• Prevent the diversion of marijuana from states where it is legal under state law in some form to other states;

• Prevent state-authorized marijuana activity from being used as a cover or pretext for the trafficking of other illegal drugs or other illegal activity;

• Prevent violence and the use of firearms in the cultivation and distribution of marijuana;

• Prevent drugged driving and the exacerbation of other adverse public health consequences associated with marijuana use;

• Prevent the growing of marijuana on public lands and the attendant public safety and environmental dangers posed by marijuana production on public lands; and

• Prevent marijuana possession or use on federal property.

Simple right?  But how would a bank accomplish all those things? Well, close the bank account if they suspect any of those things are happening.

Follow the Money

You may remember shortly after the events of 9/11 the Patriot Act was passed.  Part of what that Act did was shore up and reinforce already existing regulations to prevent money laundering.  One of the things that banks have long had to do was to file a Suspicious Activity Report (SAR) if facts of their banking relationship with a customer illuminate possible criminal behavior and money laundering activities including but not limited to filing reports to US authorities each time more than $10,000 is deposited in cash in an account in a day – and this is aggregate, meaning you can’t deposit $5000 twice and get away with it. 

Banks can also, and do, look at your Facebook page and see who the account holder is associating with, or where they are and extrapolate from that enough “suspicious activity” to close an account.  Fun fact: a bank can close a customer’s account for any reason, and at any time, just because they want to, and they do not have to disclose to the customer why.  Banks do, however, have to fully cooperate with authorities.  So, if they file an SAR because you deposited cash of $25,000 you received from your grandmother’s inheritance, and the FBI wants to look into what else you have deposited in your bank account or spent, they can, and the bank has to help.

What Can Banks Do

Under the FinCEN guidance a bank can work directly with a business in a state where cannabis is legal.  However, they are under obligation to keep a closer watch on those customers activities than perhaps they would want to or are equipped for.  If a very successful dispensary, for instance, was depositing more than $10,000 in cash daily that bank would be under obligation to file an SAR.  If this is something banks are willing to do, grand.  But the FinCEN can still swoop in and close an account, and penalize the bank for non-reporting if an SAR was not filed timely or at all for activity they deem suspicious.  Closing customer’s accounts is, as you can imagine, not good for business.

You’ve Seen the Sign

FDIC – or Federally Deposit Insurance Corporation – is the body that insures deposits against a bank failure for up to $250,000 an account.  That means if you have an account in a bank and that bank is insured by FDIC then if that bank should fail you will get your money back, up to $250,000.  It is a perk for a bank to be able to offer to their customers.  And just as a bank can close a customer’s account for doing illegal things, so the federal government could yank the FDIC coverage if a bank is caught doing illegal things, or even suspicious things, or even tacitly letting illegal things happen under their nose.  This risk is why, despite the Guidance offered by FinCEN in 2014 on how to work with marijuana companies, many banks are reluctant to even try.

Next up: SAFE Banking Act explained.

Taxpayers can follow these steps after a disaster to reconstruct records

Records

After a natural disaster, taxpayers may need records to help them prove their disaster-related losses. This may be for tax purposes, getting federal assistance or insurance reimbursement. 

In many cases, these records may have been destroyed in the disaster. However, not all hope is lost as people can often reconstruct records or get copies of important documents after a disaster.

Tax return transcripts
Taxpayers can get free tax return transcripts by using Get Transcript on IRS.gov. They can also call 800-908-9946 to order them.

Financial statements
People can gather past statements from their credit card company or bank. This helps if they bought items using a credit or debit card. If paper records were destroyed, statements may be available online. People can also contact their bank to get hard copies of these statements.

Property records

  • To get copies of documents related to property, home owners can contact the title company, escrow company, or bank that handled the purchase of their home or other property.
  • Taxpayers who made home improvements should get in touch with the contractors who did the work. They can ask the contractor for statements to verify the work and cost. They can also get written descriptions from friends and relatives who saw the house before and after any improvements.
  • For inherited property, taxpayers can check court records for probate values. If a trust or estate existed, the taxpayer can contact the attorney who handled the trust.
  • When no other records are available, taxpayers can check the county assessor’s office for old records that might address the value of the property.
  • Car owners can research the current fair-market value for most vehicles. Resources are available online and at most libraries. These include Kelley’s Blue Book, the National Automobile Dealers Association and Edmunds.
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